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The
Sound Spectrum
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Wedding Reception Planning Sheet
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- The Sound Spectrum
offers the unique kind of planning and know-how that only wedding
music exerts can provide. We have been entertaining at
Wedding Receptions since 1966 and have performed at Thousands
of Wedding Receptions just like yours. Because of our experience,
and the fact that many people are not familiar with the proper
order or characteristics of a Wedding Reception, we have provided
this worksheet for your planning. Each event will be arranged
and announced for you in a PROFESSIONAL manner. The Format below
is recommended for most Receptions. Your DJ will use it to help
Plan and Control the Reception for you. We will attempt to COORDINATE
all activities with the other Vendors so you can enjoy the Celebration.
Please remember that this is only a guide and can be altered
in any way to fit your requirements. Background music (lite
rock, jazz, instrumental, etc.) will be started when your Guests
begin to arrive and continue until the First Dance.
- Each couple will be asked
to supply the information requested below so your DJ can add
the PERSONAL TOUCH to the Reception. He will meet with you and
the other Vendors to insure everything goes according to schedule
and plan.
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RECEPTION INFORMATION
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SCHEDULED
TIME
_____1. Will the Wedding Ceremony be
at the same location as Reception: Yes____ No____
_____2. Would you like Ceremony Music: Yes____ No____ Traditional
Wedding March ____ Other_________
_____3. Will you have a Receiving Line: Yes____ No____ At Church____
At Reception____ (approx. 20 min.)
_____4. Introduction: Bride/Groom____ Parents____ Bridal Party____
With Congratulations____ (10 min.)
_____5. Will there be a Cocktail/Social period before Meal: Yes____
No____ How long:________
_____6. Toast: Before Meal____ After Meal____ Other time____ Maid
of Honor: Yes____ No____ (3 min)
_____7. Will There Be A Benediction Before Meal: Yes____ No____
By:_____________________________
_____8. Meal type or food serviced: Sit-down___ Buffet___ Finger
food___ Hors d'oeuvres___ (1 to 1.5 hrs.)
_____9. First Dance: Bride and Groom alone. Yes____ No____ Parents
join this song. Yes____ No____
_____10. Second Dance: Parents and/or Bridal Party join Bride/Groom
on dance floor. May change partners.
_____11. Third Dance: Bridal Party and/or remaining Guests are
invited to join those already dancing.
_____12. Open Dancing: Music from Request Form and requests taken
from Guests at this time. (30-45 minute)
_____13. Father/Daughter Dance: Yes____ No____ Mother/Son Dance:
Yes___ No___ Together: Yes____ No____
_____14. Money Dance: Yes____ No____ (will continue until no more
Guests wish to dance, allow 15-20 min) Last
Chance Dance, Dollar Dance or Wine Dance: _________________________________
_____15. Open Dancing: Return to selected music
from Request form and Guests. (30-60 minutes).
_____16. Cake Cutting: Yes____ No____ (After some dancing or when
Guests begin to leave, allow 10 min.).
_____17. Throwing Bouquet and Garter: Done while cake is being
cut and served for Guests, (allow 10 min.).
Song for Garter:____________________________
Type of Removal:______________________
_____18. Open Dancing: Persons who caught the
Bouquet/Garter will start next song. Dance music for Guest.
_____19. Last Dance: This is dedicated to Bride/Groom.
They will start the dance, then all remaining Guests
will be asked to join hands and form a circle
around Bride/Groom on the dance floor.
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- Bride's 1st Name:______________________________________
- Bride's NEW LAST NAME:_____________________________
Grooms 1st Name:_____________________________________
- Bride's Parents Names:__________________________________
Groom's Parents Names:_________________________________
- Best Man:______________________________________
Maid of Honor:__________________________________
- Special Guests/Friends:________________________________________________________
- Photographer:_________________________________________
Phone:( _____ ) _______________________
- Caterer:______________________________________________
Phone:( _____ ) _______________________
- Videographer:_________________________________________
Phone:( _____ ) _______________________
- Honeymoon Location:___________________________________
Departure Date:________________________
- Special Requests/Instructions: __________________________________________________
_________________________________________________________________________
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Sound Spectrum personnel work with the Bride and
Groom along with the other Wedding Vendors to personally help plan
your Reception. You will be contacted two or three weeks before
your Wedding to arrange a meeting. This sheet should be returned
to The Sound Spectrum before this time. Contact will be again made
one week before Wedding to accommodate any last minute changes. |
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Download
PDF Version of this form. 
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